Web Application
How Do I Create a New Agreement in X-PRO Service?
Overview
The Agreements section in X-PRO Service allows you to create and manage service agreements for your customers.
Steps to Create a Service Agreement
Navigate to the Main Dashboard, click on X-PRO, and then select the Service option from the menu.
Click the + Create button. Select Service Agreement from the available options.
.
**AssigneFew readersHow is Closed Rate calculated?
In XPRO Service, Closed Rate is calculated by dividing the number of calls that were successfully closed as sales by the total number of opportunities, then multiplying the result by 100 to obtain a percentage.
Formula
Closed Rate (%) = (Closed Calls ÷ Total Calls) × 100
Where:
Closed Calls = Number of calls marked as Closed Sales (won).
Total Calls = Total number of calls created during the selected reporting period, including closed, open, and lost opportunities.Few readersWhat happens if I rename a Service Call Reason that is already in use?
Overview
Service Call Reasons are used to categorize and track the purpose of service calls within the system. These reasons may already be linked to existing or historical service calls.
What happens if you rename a Service Call Reason?
If you rename a Service Call Reason that is already in use, the system will automatically update the label everywhere it is referenced.
This means:
The new name will replace the old name in all service call recordsFew readers
Mobile App
How do I reopen a Completed Service Call on mobile app?
Overview
If additional work is required after a service call has been marked as Completed, you can reopen it by changing its status to an active stage.
Steps to Reopen a Completed Service Call
Open the X-PRO Mobile App and navigate to the X-PRO section.
In the X-PRO section, tap the X-PRO Installation option located at the top of the screen.
 button in the X-PRO Mobile App allows you to quickly create a new Service Call. You can enter all the necessary information, assign a technician, and save the Service Call directly from your mobile device.
Steps to Create a Service Call
Open the X-PRO Mobile App and navigate to the X-PRO section.
In the X-PRO section, tap the X-PRO InstallFew readersHow do I view Scheduled Service Calls?
Overview
The Scheduled Service Calls section in the X-PRO Mobile App displays all service calls that have been assigned a scheduled date and time. This allows you to easily track upcoming service appointments and manage your team's workload.
Steps to View Scheduled Service Calls
Open the X-PRO Mobile App and navigate to the X-PRO section.
In the X-PRO sectionFew readersWhat filters are available on the Service Projects screen on mobile app?
The Service Projects page provides three filter options to help you quickly find the required projects:
Resource Filter: Allows you to filter service projects based on the resource (assignee) assigned to the project.
Group Filter: Allows you to filter service projects based on the group assigned to the project.
Stage Filter: Allows you to filter service projects based on the current stage of the project.
To use these filters, open X-PRO Service Project,Few readersHow do I re-order Service Call Reasons in X-PRO Service on mobile app?
As per the current functionality, service call reasons cannot be reordered from the XTEN-AV mobile application. However, you can reorder them from the desktop version of XTENAV by the office user only.
If you are unable to reorder the service call reasons, please contact your organization's Super Admin, as they have the necessary permissions to make these changes.
Steps to Reorder Service Call Reasons
Click on the Profile icon in the top-right corner of tFew readersHow do I filter Service Calls in mobile app?
Overview
The Filter feature in the X-PRO Mobile App helps you quickly narrow down the list of Service Calls based on specific criteria, making it easier to find and manage the calls you need.
Steps to Filter Service Calls
Open the X-PRO Mobile App and navigate to the X-PRO section.
In the X-PRO section, tap the X-PRO Installation option located at the top of the screeFew readersCan I create a Service Call for an existing Service Project in mobile app?
Overview
Yes. The X-PRO Mobile App allows you to create a Service Call for an existing Service Project. This helps you track service requests and manage work associated with a specific project.
Steps to Create a Service Call for an Existing Service Project
Open the X-PRO Mobile App and navigate to the X-PRO section.
In the X-PRO sectionFew readersCan I create a Service Agreement from the mobile app?
At present, X-Pro Service does not support creating service agreements through the mobile app. The mobile application only allows users to view and access existing service agreements. Creation and configuration of new service agreements are available only in the web application.
To create a new service agreement, please use the web application. You can refer to the following knowledge base article for detailed instructions: [How to Create a Service Agreement in X-Pro Service](https:Few readersHow do I access the Projects page in the mobile app?
Overview
The Projects page in the XTEN-AV mobile app allows you to view and manage your projects while on the go. From this page, you can browse your project list, search for specific projects, and open a project to view its details.
Method 1
Open the XTEN-AV mobile app and tap the All Projects card on the Dashboard.
The Projects page will open, displaying all theFew readersHow do I view Service Agreements in the X-PRO mobile app?
Overview
The Service Agreements section in the Mobile App allows you to view all active and existing service agreements associated with your projects. From this section, you can review agreement details, monitor their status, and access related information.
Steps to View Service Agreements
Open the X-PRO Mobile App and navigate to the X-PRO section.
In the X-PROFew readersHow do I Attach Files to a Service Call in mobile app?
Overview
You can attach files to a Service Call in the X-PRO Mobile App to provide additional information and supporting documentation. Attachments can include images, documents, or other files related to the service request.
Steps to Attach Files to a Service Call
Open the X-PRO Mobile App and navigate to the X-PRO section.
In the X-PRO section, tap the XFew readers
How Do I Create a New Project in X-PRO Service?
Overview
Creating a project in X-PRO Service allows you to organize tasks, assign resources, track project stages, and manage project timelines from a centralized dashboard.
Steps to Create a New Project In X-PRO Service
Navigate to the Main Dashboard, click on X-PRO, and then select the Service option from the menu.
Click the + CreateFew readersWhat are Service Agreements?
Overview
Service Agreements in X-PRO are project-specific agreements that define the scope of services, terms, and conditions associated with a project, and allow users to create, manage, and track the agreement within the project in a structured and centralized manner.
Why Service Agreements Matter
Service Agreements are important for maintaining clarity and structure within a project. They help:
Define project scope – Clearly outline the services to be delivered within the proFew readersHow Do I Search for a Specific Project by Name?
Overview
X-PRO Service allows you to quickly locate a project using the Project Name search feature. This is especially useful when managing multiple projects and needing to access a specific one without scrolling through the entire project list.
Steps to Search for a Project by Name
Navigate to the Main Dashboard, click on X-PRO, and then select the Service option from the menu.
 menu located on the right side of the project name. From the list of available options, select **Few readersHow to View Analytics of All Projects in X-PRO Service?
Overview
The Analytics section in X-PRO Service provides a centralized view of project performance and service activity across all projects. It helps project managers and administrators monitor key metrics, track workload distribution, and gain insights into overall operational performance.
Steps to View Analytics for All Projects
Navigate to the Main Dashboard, click on X-PRO, and then select the Service option from the menu.
 menu next to the agreement you want to edit. Then, sFew readersWhat does the Declined status mean in Agreements?
Overview
The Declined status in X-Pro Service Agreements indicates that the recipient has reviewed the agreement and chosen not to approve it. When an agreement is declined, it is moved to the Declined column, allowing users to quickly identify agreements that require follow-up or revisions.
What Happens When an Agreement Is Declined?
When a recipient declines an agreement:
The agreement automatically moves to the Declined column.
The recipient's decision not to approvFew readersHow do I search for an agreement by name?
Navigate to the Main Dashboard, click on X-PRO, and then select the Service option from the menu.
You can view all created agreements in the Agreements section.
To search for a Service Agreement by name, click the Search bar located in the top-left corner of the page and eFew readersWhat does the Viewed status mean in Agreements?
Overview
The Viewed status in X-Pro Service Agreements indicates that the agreement has been successfully opened and viewed by the recipient, but no action has been taken on it yet. This status helps users track client engagement and confirm that the agreement has been accessed.
What Happens When an Agreement Is Viewed?
When a recipient opens an agreement:
The agreement automatically moves to the Viewed column.
The system records that the recipient has accessed the agreemenFew readersHow Do I Access the Agreements Page in X-PRO Service?
Overview
The Agreements page in X-PRO Service allows you to manage, track, and monitor all your service agreements from a single location.
Steps to Access the Agreements Page
Navigate to the Main Dashboard, click on X-PRO, and then select the Service option from the menu.
You can view all created agreements in the Agreements section.
 menu next to the agreement you want to remove. Then, seFew readersHow do I configure Service Call Stages in X-PRO Service?
Overview
X-PRO Service allows you to configure Service Call Stages as per your need to bifurcate the service calls and make it organized and manageable.
Steps to configure Service Call Stages
Click on the Profile icon in the top-right corner of the application. From the menu, select Settings.
From the Settings section, open X-PRO Settings to access additional coFew readersWhat does the Open Calls widget represent?
Overview
The Open Calls widget in X-PRO Service displays the total number of service calls that are currently active and not yet completed within a project, providing users with a quick view of ongoing service workload that is still in progress or pending completion.
Click on the Calls option, and the Calls page will display a list of all open calls within the project.Few readersCan Duplicate Service Call Reasons Be Created?
Overview
No, duplicate Service Call Reasons cannot be created in X-PRO. Each Service Call Reason must have a unique name to ensure consistency and prevent confusion when managing service requests.
Related Articles
How Do I Edit or Remove a Service Call Reason?
[How Do I Reorder Service Call Reasons in X-PRO Service?](https://knowledgebase.xtenav.com/en-Few readersHow do I change my billing address from the service project dashboard on mobile app?
As per the current functionality, the billing address cannot be updated from the mobile application. However, you can update the billing address from the desktop version of XTEN-AV.
If you are unable to update the billing address, please contact your organization's Super Admin, as they have the required permissions to make this change.
Please follow the below step to change the billing address.
Navigate to the X-PRO Dashboard by clicking the Service option from the left navigatioFew readersCan I sort service projects by ID, Start Date, or End Date?
Overview
Yes, you can sort service projects by Project ID, Start Date, or End Date. Click the sorting arrow next to the respective column header to arrange the projects in either ascending or descending order.
Navigate to the Service page by clicking the XPRO option in the left navigation panel. A dropdown menu will appear; select the Service option from the list.
YFew readersHow to Create a Service Agreement in X-PRO Service?
Overview
Service Agreements in X-PRO Service help organizations define and manage service commitments for their customers. Creating a Service Agreement allows you to establish coverage terms, service schedules, contract durations, and other important service-related details.
Steps to Create a Service Agreement
Navigate to the Main Dashboard, click on X-PRO, and then select the Service option from the menu.
.
Measured in days.
CalculatedFew readersCan I export analytics data?
Analytics data in X-PRO Service cannot be exported. The Analytics module is designed to provide in-platform insights into key project performance metrics such as service call distribution, status breakdown, technician workload, and overall resource utilization. These insights help users understand how service activities are distributed across projects and teams, enabling better monitoring.
The analytics are intended to be viewed directly within the platform and are updated in real time, ensurinFew readersWhat are Service Stages?
Overview
Service Stages in X-PRO Service represent the different phases a service call goes through during its lifecycle within a project. These stages help organize, track, and manage the progress of service calls from initiation to completion, ensuring clear visibility of the current status and workflow progression.
Stage Description
Open The service call has been created and is awaiting review, assignment, or scheduling.
Scheduled | The service callFew readersHow do I use the More Filter option in service analytics?
Use advanced filters in X-PRO Service analytics to analyze service data effectively.Few readersHow do I reset filters in X-Pro Service?
Overview
Filters in X-PRO Service can be reset to restore the default view by removing applied selections, allowing all available project data to be displayed without any filtering conditions.
Navigate to the filter section where filters have been applied.
Click the remove (×) icon next to each applied filter to clear them individually.
Continue removing all selected filters until the default view is restored.
.
Helps measure service activity and workload volume.
Can include support requests, maintenance calls, seFew readersHow can I check whether a customer has viewed my Service Agreement?
Navigate to the Main Dashboard, click on X-PRO, and then select the Service option from the menu.
You can view all created agreements in the Agreements section.
To send a Service Agreement, drag and drop the agreement into the Sent category.
Once the customer opens and vFew readersHow do I filter analytics by date range?
Filter X-PRO Service analytics by date range to analyze performance for selected periods.Few readersWhat is considered a closed sale?
Overview
A closed sale in X-PRO Service refers to a service outcome where a call is successfully completed and converted into a finalized sale value within the project. This is reflected in the Analytics section of the project dashboard, where closed sale value is displayed as part of overall service performance insights, helping track revenue generated from completed service activities.
This sales status is updated automatically based on service call assignments within the project.
!Few readersHow Do I Move a Service Call Reason to the Top of the List?
Overview
Service Call Reasons can be reordered to help organize the list and make frequently used reasons easier to access. You can change the position of a Service Call Reason using the drag-and-drop functionality.
Steps to Move a Service Call Reason to the Top of the List
Click on the Profile icon in the top-right corner of the application. From the menu, select Settings.
![](https://storage.crisp.chat/users/helpdesk/websFew readersHow to Create an X-PRO Service Project Using XAVIA?
Overview
XAVIA allows you to quickly create an X-PRO Service project by guiding you through a simple conversation. Instead of manually entering project details, you can provide the required information to XAVIA, and it will automatically generate the project for you.
Steps to Create an X-PRO Service Project Using XAVIA
From the main dashboard, click the Ask XAVIA button to open the AI assistant and begin creating your project.
![](https://storageFew readersCan I delete a Labor Types?
Overview
Yes, you can delete a Labor Type in X-PRO if it is no longer needed. Labor Types can be managed from the Labor Types section under X-PRO Settings.
Steps to Delete a Labor Type
Click on the Profile icon in the top-right corner of the application. From the menu, select Settings.
From the Settings section, open X-PRO Settings to accesFew readersHow to delete a service call for an X-PRO project?
Overview
If a Service Call is no longer required, you can easily remove it from your X-PRO project.
Steps to delete a service call
Navigate to the Main Dashboard, click on X-PRO, and then select the Service option from the menu.
Open the relevant project where the service call needs to be Deleted.
![](https://storage.crisp.chat/users/helpdesk/website/-/eFew readersIs There a Limit to the Number of Service Call Reasons I Can Create?
Overview
No, there is no limit to the number of Service Call Reasons you can create in X-PRO. You can add as many Service Call Reasons as needed to support your organization's service workflows and business requirements.
Related Articles
How Do I Edit or Remove a Service Call Reason?
[How Do I Reorder Service Call Reasons in X-PRO Service?](https://knowFew readersWhat does the Total Calls widget display?
Overview
The Total Calls widget in X-PRO Service displays the overall number of service calls created within a project, including all open, scheduled, in-progress, and completed calls, providing users with a complete summary of all service activity in one place.
This chart updates automatically based on service call assignments within the project.
Related Articles
[How Do I ConfigFew readersCan I view historical analytics data?
Overview
Yes, X-Pro Service allows you to view past service project data and track performance over time. This helps you review completed work, technician activity, and overall service trends to make better planning and operational decisions.
Navigate to the Analytics page in X-Pro Service. Click on the More Filters option, then select the required filters to view the historical analytics data.
![](https://storage.crisp.chat/users/helpdesk/website/-/e/3/c/d/e3cdae6433963000/downloadFew readersHow do I add a new Service Call Reason?
Overview
Service Call Reasons help categorize and identify the purpose of a service call, such as Installation Support, Maintenance, Repair, or Troubleshooting. Adding Service Call Reasons allows your organization to standardize service requests and improve reporting and workflow management.
Steps to Add a New Service Call Reason
Click on the Profile icon in the top-right corner of the application. From the menu, select Settings.
![](https://sFew readersWhat are the default Service Call Stages available in X-PRO Service?
X-PRO Service includes a set of default Service Call Stages that help track a service request from creation to completion. These stages provide visibility into the current status of a service call and help teams manage service workflows efficiently.
Default Service Call Stages
Stage Description
Open The service call has been created and is awaiting action or assignment.
Scheduled The service call has been scheduled for a technician or service team.Few readersHow to delete a Service Agreement for an X-PRO Project?
Overview
If a Service Agreement is no longer required, X-PRO Service allows you to delete it from the associated Service Project. Deleting a Service Agreement removes it from the project and prevents any future service activities from being generated under that agreement.
Steps to delete a service agreement
Navigate to the Main Dashboard, click on X-PRO, and then select the Service option from the menu.
![](https://storage.crisp.chat/users/helpdesk/websiFew readersHow to Edit a Service Call for an X-PRO Project?
Overview
X-PRO allows you to update existing Service Calls whenever changes are required. You can modify details such as the Issue name, description, assigned technician, Stage, priority, and other relevant information.
Steps to edit a service call
Navigate to the Main Dashboard, click on X-PRO, and then select the Service option from the menu.
Open the reFew readersHow do I identify technician workload distribution?
Overview
In X-Pro Service, technician workload distribution helps you understand how service tasks are allocated across your team. Reviewing workload distribution ensures balanced task assignment, prevents overloading of technicians, and improves overall service efficiency.
To view technician workload distribution, navigate to the X-PRO Service Projects dashboard. This section displays all service projects along with their assigned technicians and task details.
![](https://storaFew readersHow do I create a new Service Project in the X-PRO mobile app?
Open the XtenAV Mobile App and tap the X-PRO option located in the bottom-right corner of the screen.
Open the XtenAV Mobile App and tap X-PRO in the bottom-right corner. Then, click on X-PRO Installation.
From the bottom of the page, the available options will appear. Tap *Few readersHow do I access agreement details from the Agreements tab on mobile app?
Overview
In the X-Pro Service mobile app, agreement details can be accessed from the Agreements tab, where all user agreements are listed and linked with related service and project information for quick access on the go.
Open the X-PRO Mobile App and navigate to the X-PRO section.
In the X-PRO section, tap the X-PRO Installation option located at the top of the screen.
![](htFew readersHow to create a Service agreement for a X-PRO project?
Overview
A Service Agreement allows you to define the terms, coverage, schedule, and services that will be provided to a customer as part of an X-PRO Service Project. Creating a Service Agreement helps ensure that recurring maintenance and support activities are properly managed and tracked.
Steps to create a service agreement for a X-PRO project
Navigate to the Main Dashboard, click on X-PRO, and then select the Service option from the meFew readersHow Can I Customize Service Call Reasons for My Organization?
Overview
X-Pro allows organizations to customize Service Call Reasons to match their service workflows and business requirements. Administrators can edit existing reasons or remove reasons that are no longer needed.
Steps to Customize Service Call Reasons
Click on the Profile icon in the top-right corner of the application. From the menu, select Settings.
![](https://storage.crisp.chat/users/helpdesk/website/-/e/3/c/d/e3cdae6433963000/james-setting_45Few readersHow do I search for a Service Project in the mobile app?
Search for service projects in the X-PRO mobile app using project details and filters.Few readersHow do I view all Service Projects in the X-PRO mobile app?
View all service projects in the X-PRO mobile app and access project details from anywhere.Few readersCan I create custom Service Call Reasons?
Overview
Yes, you can create custom Service Call Reasons in X-PRO to better organize and categorize your service calls based on your business needs. Custom Service Call Reasons help your team quickly identify why a service call was created, making it easier to track, manage, and report on service activities.
Steps to Create a Custom Service Call Reason
Click on the Profile icon in the top-right corner of the application. From the menu, select **SetFew readersHow Do Service Call Reasons Help Categorize Service Requests?
Overview
Service Call Reasons help classify service requests based on the type of work being performed. By assigning a specific reason to each service call, organizations can organize requests more effectively and ensure that technicians, project managers, and service coordinators understand the purpose of the call from the start.
How Service Call Reasons Categorize Requests: - When a service call is created, users select a Service Call Reason that best describes the issue or service bFew readersWhat Is the Purpose of Service Call Reasons in X-PRO Service?
Overview
Service Call Reasons in X-PRO Service are used to classify and identify the purpose of a service request. They provide clear context about the type of work required, helping service teams organize, track, and manage service calls more efficiently. By assigning a Service Call Reason to each service call, organizations can standardize service operations and improve visibility across projects and support activities.
Why Use Service Call Reasons?
Service Call Reasons help teams:Few readersWhat are Service Call Stages and how do they work?
In XTEN-AV X-Pro, Service Call Stages are used to track the progress of a service request. Stages help teams understand the current status of work, assign responsibilities, and monitor project execution efficiently. XTEN-AV allows administrators to create and customize these stages based on their workflow requirements.
Click on the Profile icon in the top-right corner of the application. From the menu, select Settings.
![](https://storage.crisp.chat/users/helpdesk/website/-/e/3/cFew readersHow do I create and manage Service Call Reasons in X-PRO Service?
Overview
Service Call Reasons help categorize and identify the purpose of a service request. They provide a standardized way to classify service calls, making it easier to track, report on, and manage service activities.
Steps to configure Service Call Reasons
Click on the Profile icon in the top-right corner of the application. From the menu, select Settings.
From theFew readersHow Do I Add a Custom Labor Type for Service Calls?
Overview
X-PRO allows you to create custom Labor Types that can be used when scheduling and managing service calls. Custom Labor Types help categorize service work and ensure accurate labor tracking.
Steps to Add a Custom Labor Type
Click on the Profile icon in the top-right corner of the application. From the menu, select Settings.
From the **SetFew readers