XTEN-AV Email Integration with Outlook/Gmail

Introduction

The XTEN-AV design platform is integrated with Google Authentication, allowing users to easily authenticate their Gmail and Outlook accounts. This feature lets you send proposals directly through your authenticated business email address.

To utilize this, you must have a login on the XTEN-AV platform, on https://app.xtenav.com/

These are the steps that you have to follow to make this integration work:

Enabling 2FA in Outlook Account

1. Log in to your Microsoft 360 account, go to Security, then click on Additional Security. From there, select 2-step verification and follow the instructions provided.

2. Under the 2-step verification, you will see an option for App passwords. After clicking on the new password, it will redirect you to a page where you can generate the app password.

3. App passwords are auto-generated and should be created and entered once per app.

4. Now you can use your app password and the Outlook mail ID for sending the proposals to your clients.

Enabling 2FA in Gmail Account

To use your business email for sending proposals from your Google account, you need to enable a 2-factor authentication (2FA) in your Google domain and create an app password. With 2-step verification, you can add an extra layer of security to your account and create different app passwords for sending your proposals to your chosen clients. Here's how to do it:

1. Go to your Google Account and select 'Security'.

nder "Signing in to Google," select 2-Step Verification and follow the instructions. After enabling the 2-Step verification, now you need to create an app password under 2-Step verification.

Generate App Password

1. At the bottom of the 2-Step verification page, select 'App passwords' and enter a name that helps you remember where you’ll use the app password.

2. To generate the App password, enter the app name and click on the 'Create' button.

3. The app password is the 16-character code that is generated on your device. Click on 'Done' and then save that app password. Now you can use this app password and your Google email ID to send the proposals with your Google personal account.

Connecting Your Outlook Account to XTEN-AV Platform

1. To connect your Outlook account with XTEN-AV, click on the Settings option located in the top-right corner under your profile section.

2. Once you click on it, you will find the Business Email Integration option under the x.doc Settings tab.

2. Select Others as the Mailer from the dropdown list.

3. Enter your Outlook email address (with 2FA enabled) and app password in the SMTP Username and SMTP Password fields. Use the same email address in the From Email field, and enter the Display Name you would like recipients to see. Once completed, click on the “Save Changes” button to apply the settings.

Sharing x.doc Document Using Outlook Email

1. To submit a document to a client, go to the Actions menu and click on the Review & Submit option. You can also access the Review & Submit option directly from the x.doc dashboard page.

2. On the Review & Submit page, you can view your connected Outlook account details. From here, you can edit and customize the email by updating the subject line, modifying the email body, and adding recipients in CC or BCC as needed.

Once everything is finalized, click on the Send to Client button. The client will receive the email from your configured email address, along with a secure link to the document. Using this link, they can view, sign, and accept the document.

Updated on: 02/27/2026